Privacy Notice on the Protection of Personal Data

1. Identity of the Data Controller

Under the Turkish Personal Data Protection Law no. 6698 (“KVKK”), the data controller for the personal data collected through this website is NEXTIOSYS B.V.

2. Categories of Personal Data Processed

The following personal data are processed through the pilot programme application form:

• Identity data: first name and surname.
• Contact data: email address.
• Professional / customer transaction data: the name of the company or service centre represented (provided optionally).
• Transaction security data: the date and time the application was submitted and received by the server, the source of the application, the reference number automatically assigned to the record, and the moment explicit consent was given together with the version of the text consented to.

No special categories of personal data (health, biometric data and similar) are requested through the form. Please do not enter such data into free-text fields. The application form does not record any further technical data such as IP address or browser fingerprint.

3. Purposes of Processing

• Recording and evaluating the pilot programme application,
• Contacting the applicant to answer the request and hold a preliminary conversation,
• Product presentation, demo planning and the conduct of pre-contractual processes,
• Being able to demonstrate that explicit consent was given and meeting the accountability obligations arising from legislation,
• Sending promotional messages within the scope of marketing and campaigns.

The data collected are not used for any purpose other than those listed above, and are not subject to profiling or automated decision-making.

4. Legal Grounds for Processing

Your personal data are processed on the following legal grounds under KVKK art. 5:

• KVKK art. 5/1 — explicit consent: the explicit consent you give by ticking the checkbox in the application form. The name, email and company details submitted through the form are processed on this legal ground.
• KVKK art. 5/2-c: processing of personal data of the parties to a contract being necessary, provided it is directly related to the conclusion or performance of that contract (as regards the conversation leading to a pilot programme agreement).
• KVKK art. 5/2-ç: processing being mandatory for the data controller to fulfil its legal obligations (including retention of the consent record).
• KVKK art. 5/2-f: processing being mandatory for the legitimate interests of the data controller, provided it does not harm the fundamental rights and freedoms of the data subject.

You may withdraw your explicit consent at any time. Withdrawal does not affect the lawfulness of processing carried out on the basis of consent before the moment of withdrawal.

5. Transfer of Personal Data

The personal data collected through the application form are not transferred to third parties, whether domestically or abroad, to any category of recipient. The data are processed and stored solely on the data controller's own infrastructure.

The sole exception is a request based on legislation from public institutions and authorities legally entitled to request information and documents; in such a case disclosure is made within the limits prescribed by the relevant legislation.

6. Method of Collection

Your personal data are collected wholly by automated means and in electronic form when you complete and submit the pilot programme application form at enginesense.ai. The data are stored in a structured record file on the server side.

7. Cookies and Third-Party Resources

This website does not use cookies, does not create local storage in your browser, and does not run any analytics or advertising tool that tracks your visit.

Every resource needed to display the page (fonts, images, scripts and stylesheets) is served from this domain; no request is sent to a third-party server when the page opens. Accordingly, unless you submit the form, no personal data are processed by us as a result of your visiting this page.

8. Retention Period

Your personal data are retained for as long as necessary for the purpose for which they are processed, taking into account the minimum periods prescribed by the relevant legislation. The retention period foreseen for pilot programme application records is 24 months.

At the end of the retention period your personal data are erased, destroyed or anonymised in accordance with KVKK art. 7 and the Regulation on the Erasure, Destruction or Anonymisation of Personal Data. The period is reassessed from the date of withdrawal where explicit consent is withdrawn; the record that consent was given may be retained for the statutory limitation period because of the burden of proof.

9. Rights of the Data Subject (KVKK art. 11)

By applying to the data controller you have the following rights in respect of yourself:

1. To learn whether your personal data are being processed,
2. To request information if your personal data have been processed,
3. To learn the purpose of processing and whether the data are used in accordance with that purpose,
4. To know the third parties, in Turkiye or abroad, to whom your personal data are transferred,
5. To request correction of your personal data where they have been processed incompletely or inaccurately,
6. To request erasure or destruction of your personal data within the conditions set out in KVKK art. 7,
7. To request notification of correction, erasure and destruction operations to third parties to whom your personal data have been transferred,
8. To object to an outcome to your detriment arising from analysis of your processed data exclusively by automated systems,
9. To claim compensation for damage suffered as a result of unlawful processing of your personal data.

10. How to Apply

You may submit your requests under KVKK art. 11 by one of the routes below, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller. Your application should state your full name, your Turkish Republic identity number if you are a Turkish citizen, your address for notification, your email address for notification if any, and the subject of your request.

• Written application: you may deliver a wet-signed petition in person or through a notary to Godfried Bomansstraat 57, 1321 GN Almere, the Netherlands.
• By email: you may send it to [email protected] from the email address registered in our system.

Your application is concluded free of charge as soon as possible and in any case within thirty days, depending on the nature of the request. Where the operation additionally incurs a cost, the fee in the tariff set by the Personal Data Protection Board may be charged. If your application is rejected or not answered in time, your right to lodge a complaint with the Personal Data Protection Board is reserved.

11. Text Version and Updates

The version of this notice in force is 2026-09-12. The explicit consent you give through the application form is recorded together with the text version in force at the moment of consent, so that it is on record which text you consented to. When the text is updated the version number is changed and the current text is published on this page.

The Turkish version of this text is published at kvkk-aydinlatma.html. Both versions carry the same content and the same version number; in the event of a discrepancy the Turkish text prevails.